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POSITION DESCRIPTION

Title: Accounts Payable Specialist

Pay $20 - $26 per hour based on experience.

SUMMARY:

The Accounts Payable Specialist is responsible for multiple functions within the accounting department. This role is structured for one who can adapt, evolve and grow with the department and the organization, which has multiple entities. The Accounts Payable Specialist will be responsible for providing timely and accurate monthly general accounting services, including validating and ensuring accurate and proper classification and recording of detailed transactions and journal entries, completing account reconciliations and various other as needed reporting, and ensuring accuracy of the information being shared on financial statements and management reports. Additionally, this role is responsible for daily fiscal and quality review functions of the organization, performing weekly and monthly accounting and financial analytical functions and provides additional support within the department as needed.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Field and resolve issues timely with vendors and CollisionRight shop team members for accounts payable needs
• Sort invoices (hard and soft copy) from various sources, match to PO’s/receivers, distributing to appropriate personnel for approval, when necessary
• Enter invoices into NetSuite, with particular attention to invoice date (posting period), general ledger account, invoice amount, and due date
• Disbursements – print checks, initiate electronic payments, credit card payments, and initiate remote checks for shops
• Set up new vendors in NetSuite and/or CCC One
• Reviews credit card statements and follows up with users to ensure timely assignment of GL accounts
• Credit applications for vendors
• Support accounts payable needs during audits
• Maintain a high level of attention to detail and accuracy
• Display a friendly and positive demeanor when interacting with both internal and external stakeholders
• Maintain a strong level of organization to optimize effectiveness
• Demonstrate problem analysis and problem-solving skills
• High level of comfort with changing procedures
• Able to work in a flexible, dynamic environment
• Respond with a sense of urgency with requests from both internal and external entities
• Adhere to the highest ethical conduct

QUALIFICATIONS:

• At least three years of accounting and/or finance experience required, Bachelor’s Degree in accounting or finance is beneficial but not required
• Possess knowledge of accounts payable, accounts receivable, and/or general bookkeeping procedures
• Consistently display outstanding verbal, written and interpersonal communication skills
• Possess strong organizational skills and the ability to multi-task
• Ability to define problems, collect data, establish facts and structure analysis to address business needs
• Sufficient knowledge to comprehend and create financial analyses
• Proven track record of exceeding goals with a bottom-line orientation
• Demonstrate the ability to consistently make good decisions through a combination of analysis, wisdom, experience and judgment
• Must be proficient in the use of computer spreadsheet applications, accounting software, applications, word processing and email
• Preference for working knowledge and experience with the NetSuite application
• Ability to work in a fast-paced, deadline-driven, changing environment; manage multiple demands and work well under pressure
• Must be able to work independently
• Comfortable working in a fast-paced, production oriented environment

This position description is intended to be dynamic and subject to change. Position requirements and essential functions may be altered from time to time based upon the needs of the organization and department. This position may be required to execute special projects or other related duties on occasion.